Virtual data rooms can be utilized in a variety of ways to facilitate secure document sharing without the need for costly physical facility. The most common VDR use is in due diligence during mergers and acquisitions. However, they can also be utilized to share documents with business partners as well as other stakeholders.

A virtual data room is an ideal solution for M&A transactions because it allows sellers and potential buyers to examine documents in one place, without vdr exposing sensitive information. Similarly, investment bankers often use VDRs to share private documentation with clients and other stakeholders in M&A and capital raising processes. Technology companies use VDRs to share manufacturing and design information across teams throughout the world. Consultants use them to identify trends from big data that can inform corporate strategy.

A VDR can reduce M&A expenses by reducing printing and travel costs, as well as making documents more accessible than physically stored. It is also easy to customize the storage structure to meet the needs of every project, and to grant restricted access on a document-by-document basis.

VDRs are usually accessed through an internet browser, which means users can access documents from anywhere they have internet access. Administrators can also obtain detailed reports of user activity such as who watched what, at what time and where. This gives you insight that is not available in physical storage. Access logs only tell you who was logged on and what they did when.